We Are Hiring - Program Coordinator
Updated: Sep 22
The Program Coordinator will oversee SMILE Canada - Support Services' programs and events in the community. We are looking for an independent self-starter with excellent time-management and organizational skills, multi-tasking capabilities, and an interest in working in the non-profit field.
Key Areas of Responsibility
Program and Event Management
Responsible for preparing and planning all Kids and Youth events, Parent Support Groups, and Education and Awareness Events including booking venues, scheduling speakers, and maintaining communication with team members.
Tasks include event sponsorship, creating promotional material, managing volunteers, managing all event set-up, tear down and follow-up processes, maintaining event budgets, booking venues, entertainers, photographers, and schedule speakers.
Coordinate details and maintain timelines and priorities for each SMILE event.
*Please note: during the pandemic, all programs and events will be virtual until further notice to reduce the spread of COVID-19.
Responsible for answering phone calls and emails during business hours promptly and professionally.
Creatively compiling monthly newsletter to supplement marketing and fundraising efforts
Responsible for informing SMILE families about upcoming Kids and Youth Events through emails and SMILE Announcements Group.
Maintaining schedule/calendar for SMILE, including coordinating Zoom meetings for SMILE.
Staying up to date on platforms including upkeeping GSuite, Ring, Slack, Zoom, and other applications that may be used by SMILE as necessary.
Community Outreach and Engagement
Research local resources that would support the inclusion of children with disabilities in Public and Private Schools, Community Centres, etc.
Work with SMILE’s Education and Outreach Consultant to develop and conduct and or coordinate presentations for Public and Private Schools.
Develop programs for mosques to become accessible with clear deliverables.
Connect masjids and centers to disability resources.
Schedule and provide logistical support for community lectures on disability-related issues held in the community.
Develop and conduct outreach to recruit diverse community members to participate in community conversations.
Collect, manage and report data regarding established project milestones.
Must have a completed bachelor’s degree or diploma in a relevant field or equivalent and relevant experience.
Success in event planning, professional volunteer management, public relations, special events, and networking is an asset.
Knowledge in issues related to disability and accessibility and familiarity with AODA standards.
Experience working with and understanding culturally diverse communities
Strong public speaking skills.
Knowledge in creating social media posts on Canva, and social media skills, including Facebook, Instagram, Youtube, Zoom, and Twitter.
Understanding of marketing and fundraising principles and the ability to participate in all areas of the development cycle.
Able to succeed in making cold calls, as well as develop and implement cultivation and solicitation strategies
Proficiency in GSuite, Microsoft Office, and Excel.
Must have a driver's license in good standing with access to a vehicle
Must be eligible to work in Canada
Please Note: The selection process will include a complete job description review, personal interview, background investigation, and criminal background check.
Compensation and Start Date
This full-time position is home-based, $18.50/hour, 35-40 hours per week, covering a Maternity Leave.
Interviews will be conducted on a rolling basis until a suitable candidate has been selected. Please submit your application as soon as possible.
The start date & end date is October 1, 2021 - October 2, 2022.
Please email a PDF version of your resume and cover letter to firstname.lastname@example.org and let us know why you would be a good fit for this position and in the organization.
Please note: SMILE is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise us during the recruitment process.